Privacy policy

1. Data protection at a glance

General information

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data refers to any data that can personally identify you. Detailed information on data protection can be found in our privacy policy below.

Who is responsible for data collection on this website?

The data processing on this website is carried out by the website operator. Their contact details can be found in the section "Information on the Responsible Party" in this privacy policy.

How do we collect your data?

Your data is collected in part by you providing it to us. This may include, for example, data you enter into a contact form. Other data is collected automatically or with your consent when you visit the website through our IT systems. This mainly includes technical data (e.g., internet browser, operating system, or time of page access). The collection of this data occurs automatically as soon as you enter this website.

What do we use your data for?

Some of the data is collected to ensure the error-free provision of the website. Other data may be used to analyze your user behavior. If contracts can be concluded or initiated via the website, the transmitted data is also processed for contractual offers, orders, or other business inquiries.

What rights do you have regarding your data?

You have the right to receive free information about the origin, recipient, and purpose of your stored personal data at any time. You also have the right to request the correction or deletion of this data. If you have given your consent to data processing, you can revoke this consent at any time with effect for the future. You also have the right, under certain circumstances, to request the restriction of the processing of your personal data. Furthermore, you have the right to lodge a complaint with the competent supervisory authority. For this and other questions on the subject of data protection, you can contact us at any time.

Analysis tools and third-party tools

When visiting this website, your surfing behavior may be statistically analyzed. This happens primarily using so-called analysis programs. Detailed information about these analysis programs can be found in the following privacy policy.

Privacy policy for the use of Google Analytics

This website uses Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google Analytics uses so-called "cookies," which are text files stored on your computer that enable an analysis of your use of the website. The information generated by the cookie about your use of this website (including your IP address) is transmitted to and stored on a Google server in the USA. Google will use this information to evaluate your use of the website, compile reports on website activities for website operators, and provide other services related to website and internet usage. Google may also transfer this information to third parties if required by law or if such third parties process this data on behalf of Google. Google will never merge your IP address with other Google Inc. data. You can prevent the installation of cookies by setting your browser software accordingly; however, please note that in this case, you may not be able to use all functions of this website to their full extent. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above. Further information can be found in Google’s privacy policy.

2. Hosting

We host our website content with the following provider:

Host Europe

The provider is Host Europe GmbH, Hansestraße 111, 51149, Köln (hereinafter "Host Europe"). When you visit our website, Host Europe collects various log files, including your IP addresses.

Further information can be found in Host Europe’s privacy policy.

The use of Host Europe is based on Art. 6(1)(f) GDPR. We have a legitimate interest in ensuring the most reliable presentation of our website. If consent has been requested, processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and § 25(1) TDDDG, insofar as consent includes the storage of cookies or access to information on the user’s device (e.g., device fingerprinting) under the TDDDG. Consent can be revoked at any time.

Data processing agreement

We have entered into a Data Processing Agreement (DPA) for the use of the aforementioned service. This is a contract required by data protection law that ensures personal data of our website visitors is processed solely in accordance with our instructions and in compliance with the GDPR.

3. General information and mandatory information

Data protection

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with statutory data protection regulations as well as this privacy policy.

When you use this website, various personal data is collected. Personal data is data that can personally identify you. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this occurs.

We would like to point out that data transmission on the internet (e.g., when communicating by email) can have security gaps. Complete protection of data from third-party access is not possible.

Information on the party responsible

The party responsible for data processing on this website is:

empira Software GmbH
Kirchstr. 19
53840 Troisdorf
Germany

Phone: +49-2241-97367-0
Email to empira

The party responsible is the natural or legal person who alone or jointly with others determines the purposes and means of processing personal data (e.g., names, email addresses, etc.).

Storage duration

Unless a specific storage period is mentioned in this privacy policy, your personal data will remain with us until the purpose of the data processing ceases to apply. If you make a legitimate deletion request or revoke your consent for data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g., tax or commercial retention periods); in the latter case, deletion will take place after these reasons cease to apply.

General information on the legal basis for data processing on this website

If you have given your consent to data processing, we process your personal data on the basis of Art. 6 (1) (a) GDPR or Art. 9 (2) (a) GDPR if special categories of data under Art. 9 (1) GDPR are processed. In the case of explicit consent to the transfer of personal data to third countries, data processing is also carried out on the basis of Art. 49 (1) (a) GDPR. If you have consented to the storage of cookies or access to information on your end device (e.g. via device fingerprinting), data processing is also carried out on the basis of § 25 (1) TDDDG. Consent can be withdrawn at any time. If your data is required for contract fulfillment or for the implementation of pre-contractual measures, we process your data on the basis of Art. 6 (1) (b) GDPR. Furthermore, we process your data if required to fulfill a legal obligation on the basis of Art. 6 (1) (c) GDPR. Data processing may also be based on our legitimate interest under Art. 6 (1) (f) GDPR. The specific legal bases applicable in individual cases are explained in the following sections of this privacy policy.

Recipients of Personal data

As part of our business activities, we work with various external entities. In some cases, the transfer of personal data to these external entities is necessary. We only disclose personal data to external entities if it is necessary for contract fulfillment, if we are legally obliged to do so (e.g. disclosure to tax authorities), if we have a legitimate interest in the transfer under Art. 6 (1) (f) GDPR, or if another legal basis permits data transfer. When using data processors, we only transfer personal data on the basis of a valid data processing agreement. In the case of joint processing, a joint processing agreement is concluded.

Withdrawal of your consent to data processing

Many data processing operations are only possible with your explicit consent. You may withdraw any given consent at any time. The legality of the data processing carried out until the withdrawal remains unaffected by the withdrawal.

Right to object to data collection in special cases and to direct marketing (Art. 21 GDPR)

IF DATA PROCESSING IS BASED ON ART. 6 (1) (E) OR (F) GDPR, YOU HAVE THE RIGHT TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA AT ANY TIME FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION. THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR AFFECTED PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR PROCESSING THAT OVERRIDE YOUR INTERESTS, RIGHTS, AND FREEDOMS, OR IF PROCESSING SERVES TO ASSERT, EXERCISE, OR DEFEND LEGAL CLAIMS (OBJECTION UNDER ART. 21 (1) GDPR).

IF YOUR PERSONAL DATA IS PROCESSED FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA FOR SUCH ADVERTISING PURPOSES, INCLUDING PROFILING TO THE EXTENT IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL NO LONGER BE USED FOR DIRECT MARKETING PURPOSES (OBJECTION UNDER ART. 21 (2) GDPR).

Right to lodge a complaint with the supervisory authority

In the event of breaches of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, particularly in the Member State of their habitual residence, workplace, or the place of the alleged infringement. The right to lodge a complaint exists without prejudice to other administrative or judicial remedies.

Right to data portability

You have the right to have data that we process automatically based on your consent or in fulfillment of a contract handed over to you or to a third party in a commonly used, machine-readable format. If you request the direct transfer of data to another controller, this will only take place if it is technically feasible.

Right to access, rectification, and erasure

Within the framework of applicable legal provisions, you have the right at any time to free information about your stored personal data, its origin and recipients, and the purpose of the data processing and, if applicable, a right to rectification or erasure of this data. You can contact us at any time regarding this and other questions about personal data.

Right to restriction of processing

You have the right to request the restriction of processing of your personal data. You can contact us at any time regarding this. The right to restriction of processing applies in the following cases:

  • If you contest the accuracy of your personal data stored with us, we generally need time to verify this. During the verification period, you have the right to request the restriction of processing of your personal data.
  • If the processing of your personal data was/is unlawful, you can request restriction of data processing instead of deletion.
  • If we no longer need your personal data, but you require it for the establishment, exercise, or defense of legal claims, you have the right to request restriction of processing instead of deletion.
  • If you have objected under Art. 21 (1) GDPR, a balance must be struck between your and our interests. As long as it has not been determined whose interests prevail, you have the right to request restriction of processing of your personal data. If you have restricted the processing of your personal data, this data may only be processed – apart from being stored – with your consent or for the establishment, exercise, or defense of legal claims or for protecting the rights of another natural or legal person or for reasons of important public interest of the European Union or a Member State.

SSL or TLS encryption

For security reasons and to protect the transmission of confidential content, such as orders or inquiries that you send to us as the website operator, this site uses SSL or TLS encryption. You can recognize an encrypted connection by the browser’s address line changing from "http://" to "https://" and by the lock symbol in your browser bar.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Objection to promotional emails

We hereby object to the use of contact data published in the context of the legal notice requirement for sending unsolicited advertising and information materials. The operators of these pages expressly reserve the right to take legal action in the event of unsolicited promotional information, such as spam emails.

Data collection on this website

Cookies

Our website uses so-called "cookies." Cookies are small data packets that do not cause any harm to your device. They are either stored temporarily for the duration of a session (session cookies) or permanently (permanent cookies) on your device. Session cookies are automatically deleted after your visit ends. Permanent cookies remain stored on your device until you delete them yourself or until they are automatically deleted by your web browser. Cookies may originate from us (first-party cookies) or from third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain services from third-party companies within websites (e.g., cookies for processing payment services). Cookies serve various functions. Many cookies are technically necessary, as certain website functions would not work without them (e.g., shopping cart functionality or video display). Other cookies may be used to analyze user behavior or for advertising purposes.

Cookies required for carrying out electronic communication processes, for providing specific functions you have requested (e.g., for the shopping cart function), or for optimizing the website (e.g., cookies for measuring web traffic) (necessary cookies) are stored based on Article 6(1)(f) GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies to ensure the technically flawless and optimized provision of its services. If consent for the storage of cookies and similar recognition technologies has been requested, processing is based solely on this consent (Article 6(1)(a) GDPR and Section 25(1) TDDDG); consent can be withdrawn at any time.

You can configure your browser to inform you when cookies are set, to allow cookies only in individual cases, to exclude the acceptance of cookies for specific cases or in general, and to activate the automatic deletion of cookies when closing the browser. Disabling cookies may limit the functionality of this website. Details of which cookies and services are used on this website can be found in this privacy policy.

Server log files

The provider of the website automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These include:

  • Browser type and version
  • Operating system used
  • Referrer URL
  • Hostname of the accessing computer
  • Time of the server request
  • IP address

This data will not be combined with other data sources.

The collection of this data is based on Article 6(1)(f) GDPR. The website operator has a legitimate interest in ensuring the technically flawless presentation and optimization of its website – for this, server log files must be recorded.

Contact form

If you send us enquiries via the contact form, your details from the enquiry form, including the contact details you provide, will be stored for the purpose of processing the enquiry and for follow-up questions. We do not share this data without your consent.

The processing of this data is based on Article 6(1)(b) GDPR, provided that your request is related to the fulfillment of a contract or is necessary for carrying out pre-contractual measures. In all other cases, processing is based on our legitimate interest in the efficient handling of enquiries (Article 6(1)(f) GDPR) or on your consent (Article 6(1)(a) GDPR) if it has been requested; consent can be withdrawn at any time.

The data you enter in the contact form remain with us until you request their deletion, withdraw your consent for storage, or the purpose for data storage no longer applies (e.g., after your enquiry has been processed). Mandatory statutory provisions – especially retention periods – remain unaffected.

Enquiries by email, telephone, or fax

If you contact us by email, telephone, or fax, your request, including all personal data (name, enquiry), will be stored and processed by us for the purpose of handling your request. We do not share this data without your consent.

The processing of this data is based on Article 6(1)(b) GDPR, provided that your request is related to the fulfillment of a contract or is necessary for carrying out pre-contractual measures. In all other cases, processing is based on our legitimate interest in the efficient handling of enquiries (Article 6(1)(f) GDPR) or on your consent (Article 6(1)(a) GDPR) if it has been requested; consent can be withdrawn at any time.

The data sent to us via contact enquiries remain with us until you request their deletion, withdraw your consent for storage, or the purpose for data storage no longer applies (e.g., after your request has been processed). Mandatory statutory provisions – especially legal retention periods – remain unaffected.

5. Newsletter

Newsletter data

If you wish to receive the newsletter offered on the website, we require an email address from you along with information that allows us to verify that you are the owner of the provided email address and that you consent to receiving the newsletter. No further data is collected, or only on a voluntary basis. We use this data exclusively for sending the requested information and do not share them with third parties.

The processing of the data entered into the newsletter registration form is based exclusively on your consent (Article 6(1)(a) GDPR). You can withdraw your consent to store the data, email address, and their use for sending the newsletter at any time, for example via the "Unsubscribe" link in the newsletter. The legality of data processing already carried out remains unaffected by the withdrawal.

After unsubscribing from the newsletter distribution list, your email address may be stored by us or the newsletter service provider in a blacklist to prevent future mailings. The data from the blacklist is used solely for this purpose and is not merged with other data. This serves both your interest and our interest in complying with legal requirements for newsletter distribution (legitimate interest within the meaning of Article 6(1)(f) GDPR). Blacklist storage is not time-limited. You may object to the storage if your interests outweigh our legitimate interest.

Newsletter dispatch to existing customers

If you order goods or services from us and provide your email address in the process, we may use this email address for sending newsletters, provided that we inform you of this in advance. In such cases, the newsletter will only contain direct advertising for our own similar goods or services. You can unsubscribe from this newsletter at any time. A corresponding link for this purpose is included in every newsletter. The legal basis for sending the newsletter in this case is Article 6(1)(f) GDPR in conjunction with Section 7(3) UWG.

After you unsubscribe from the newsletter distribution list, your email address may be stored on a blacklist to prevent future mailings to you. The data on the blacklist is used solely for this purpose and is not merged with other data. This serves both your interest and our interest in complying with legal requirements for sending newsletters (legitimate interest within the meaning of Article 6(1)(f) GDPR). Storage on the blacklist is not time-limited. You may object to this storage if your interests outweigh our legitimate interest.

6. Plugins and tools

YouTube with enhanced privacy mode

This website embeds videos from the YouTube website. The operator of the website is Google Ireland Limited ("Google"), Gordon House, Barrow Street, Dublin 4, Ireland. When you visit a page on this website that includes a YouTube video, a connection is established with YouTube’s servers. In the process, the YouTube server is informed about which of our pages you have visited. If you are logged into your YouTube account, YouTube can associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account.

We use YouTube in enhanced privacy mode. According to YouTube, videos played in enhanced privacy mode are not used to personalize browsing on YouTube. Advertisements shown in enhanced privacy mode are also not personalized. In enhanced privacy mode, no cookies are set. However, so-called local storage elements are stored in the user's browser, which, similar to cookies, may contain personal data and can be used for recognition purposes. You can find details about enhanced privacy mode here.

Further data processing operations may be triggered after activating a YouTube video, over which we have no control. The use of YouTube is in the interest of an appealing presentation of our online services. This constitutes a legitimate interest within the meaning of Article 6(1)(f) GDPR. If consent has been requested, processing takes place solely on the basis of Article 6(1)(a) GDPR and Section 25(1) TDDDG, provided the consent includes the storage of cookies or access to information on the user’s device (e.g. device fingerprinting) within the meaning of the TDDDG. Consent can be revoked at any time. Further information about data protection at YouTube can be found in their privacy policy.

The company is certified under the "EU-US Data Privacy Framework" (DPF). The DPF is an agreement between the European Union and the United States designed to ensure compliance with European data protection standards for data processing in the US. Each company certified under the DPF is committed to adhering to these data protection standards. Further information can be obtained from the provider here.

Google Fonts (local hosting)

This website uses so-called Google Fonts, provided by Google, to ensure uniform font display. The Google Fonts are installed locally. No connection to Google’s servers is established.

Further information about Google Fonts can be found in the FAQ and in Google's privacy policy.

Source: https://www.e-recht24.de

empira Software GmbH